Operations Associate

Job Summary

Want to help tackle the plastic pollution and climate change crises? Join Novoloop.

We’re seeking an Operations Associate to support the scale up of our facilities and coordinate with external partners.  You will be responsible for a wide range of internal and external facing coordination of facilities, onboarding, events planning and administration. This job will work with every group in the company and is highly cross-functional. The successful candidate has 2+ years of startup operations experience and an associate’s or college degree. 

This is a full-time position in Menlo Park, CA, with a competitive salary and stock options. Priority will be given to local applicants with the status for US employment.

What You’ll Do

Site/Facilities
1. Keep our sites running like a smoothly oiled machine: order and stock supplies, maintain order, and report on status for office spaces, common areas and some parts of our lab areas. 
2. Site upgrades and construction: plan for new offices, lab space and meeting spaces; relocate furniture and assets from one site to another as needed; review janitorial service performance. 
3. Site upgrades:install displays and visuals; update internal communications online and in hard copy.
4. Track equipment: track what’s ordered, what’s en route, what’s delivered; send vendor reminders and ask for tracking info; coordinate delivery/receiving (rigger, forklift, truck access); update equipment list and value for each lab to update insurance coverage; update amperage use after new equipment is added to each site.
5. Lead short company tours: greet key guests and vendors, offer amenities, and provide an overview of the company as directed. 

Onboarding 
1. Execute the team’s iterative onboarding process with the hiring manager.
2. Set up computers, desk, furniture and other hire-specific needs.
3. Be a friendly, trusted contact for new employees in their first three months. 

Events & Amenities
1. Create and execute custom-themed events with the team.
2. Order, procure, prepare and clean up lunches.
3. Manage audio-visual for company-wide events and presentations.

Administration
1. Finalize posters/visuals for printing: check for grammar/spelling errors, check for content visual clarity and alignment, ensure nothing will be cut off in the desired dimensions, submit to printing services, pick-up printed materials, and secure them in desired locations. 
2. Organize files and folders on Google Drive as directed.
3. Source products, vendors and service providers.
4. Contact vendor support to troubleshoot problems when needed.
5. Complete other activities and tasks to support the company. 

About You
- An associate’s or college degree
- 2+ years of relevant work experience
- Experience working at a startup
- Experience working with project teams at multiple sites and multiple organizations
- Excellent problem-solving and analytical skills
- Excellent written and verbal communication skills

Nice to Have
- Experience working with business management technology platforms (google drive, slack)
- Experience implementing new technology platforms (setting up slack, for example)
- Process-driven
- Strong interest in solving the plastic waste problem
- Experience giving tours/public speaking/outward facing presentations

Description

Job Summary

Want to help tackle the plastic pollution and climate change crises? Join Novoloop.

We’re seeking an Operations Associate to support the scale up of our facilities and coordinate with external partners.  You will be responsible for a wide range of internal and external facing coordination of facilities, onboarding, events planning and administration. This job will work with every group in the company and is highly cross-functional. The successful candidate has 2+ years of startup operations experience and an associate’s or college degree. 

This is a full-time position in Menlo Park, CA, with a competitive salary and stock options. Priority will be given to local applicants with the status for US employment.

What You’ll Do

Site/Facilities
1. Keep our sites running like a smoothly oiled machine: order and stock supplies, maintain order, and report on status for office spaces, common areas and some parts of our lab areas. 
2. Site upgrades and construction: plan for new offices, lab space and meeting spaces; relocate furniture and assets from one site to another as needed; review janitorial service performance. 
3. Site upgrades:install displays and visuals; update internal communications online and in hard copy.
4. Track equipment: track what’s ordered, what’s en route, what’s delivered; send vendor reminders and ask for tracking info; coordinate delivery/receiving (rigger, forklift, truck access); update equipment list and value for each lab to update insurance coverage; update amperage use after new equipment is added to each site.
5. Lead short company tours: greet key guests and vendors, offer amenities, and provide an overview of the company as directed. 

Onboarding 
1. Execute the team’s iterative onboarding process with the hiring manager.
2. Set up computers, desk, furniture and other hire-specific needs.
3. Be a friendly, trusted contact for new employees in their first three months. 

Events & Amenities
1. Create and execute custom-themed events with the team.
2. Order, procure, prepare and clean up lunches.
3. Manage audio-visual for company-wide events and presentations.

Administration
1. Finalize posters/visuals for printing: check for grammar/spelling errors, check for content visual clarity and alignment, ensure nothing will be cut off in the desired dimensions, submit to printing services, pick-up printed materials, and secure them in desired locations. 
2. Organize files and folders on Google Drive as directed.
3. Source products, vendors and service providers.
4. Contact vendor support to troubleshoot problems when needed.
5. Complete other activities and tasks to support the company. 

About You
- An associate’s or college degree
- 2+ years of relevant work experience
- Experience working at a startup
- Experience working with project teams at multiple sites and multiple organizations
- Excellent problem-solving and analytical skills
- Excellent written and verbal communication skills

Nice to Have
- Experience working with business management technology platforms (google drive, slack)
- Experience implementing new technology platforms (setting up slack, for example)
- Process-driven
- Strong interest in solving the plastic waste problem
- Experience giving tours/public speaking/outward facing presentations

Responsibilities

Requirements

Offer

See All Jobs at 
Novoloop
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