Posted on 
Jun 15

Administrative Assistant/Receptionist

At Linear Labs Inc, our values define us: BUILD = Bold United Innovators Leading Diversity!

We are searching for an Administrative Assistant/Receptionist to join our team @ Linear Labs Inc in Fort Worth TX! We are seeking a sophisticated and talented professional who can thrive in the dynamic environment of a start-up.

The Administrative Assistant/Receptionist will report to the Director of Talent and is responsible for a variety of tasks and assigned duties to keep our facility front office running smoothly. This is not a remote opportunity; the person selected for the opportunity, will need to work onsite Monday-Friday.

What You'll Do

- Ability to work onsite @ our facility in North Fort Worth (Fossil Creek area) Monday-Friday.
- Answer phone calls, assist callers, transfer calls, and take messages. Low volume of calls.
- Greet visitors, vendors, and candidates entering the facility; accept and sign for deliveries.
- Complete morning and afternoon checklist consisting of light cleaning (clean door) to general front office tasks.
- Provide administrative support to ensure efficient operation of the office.
- Maintain supply inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies. Point of contact, internal and external, for all supplies (office, cleaning, and kitchen supplies).
- Create and submit purchase orders (PO’s) for needed supplies, lunches, and other items.
- Manage and maintain various system and business platforms.
- Ensure operation of equipment by completing preventive maintenance requirements, call for repairs, maintain equipment inventories and evaluate new equipment and techniques (Printers, copiers, small kitchen equipment).
- Manage weekly Friday lunch for staff. Order lunch, set up for lunch, clean-up after lunch.
- Assist with onboarding new hires by creating access badge and desk set-up.
- Assist with creating and editing documents such as staff memos, reports, and correspondence.
- Schedule meetings and appointments as requested.
- Assist with setting up monthly Townhall meetings.
- Maintain filing systems, both electronic and physical.
- Uphold a strict level of confidentiality.
- Special projects and other duties as assigned by management.

What You'll Bring

- College degree highly preferred (or in the process of obtaining degree) but not required. High school diploma required
- 2+ years’ experience working in an office environment
- Strong technical skills required including experience in Google Suite and MS Office.
- Must be tech savvy and be able to quickly learn systems to manage and troubleshoot as necessary.
- Develop and sustain a level of professionalism among staff and clientele
- Demonstrated experience handling confidential information – must be a Gatekeeper
- Must be able to “lean-in”, take initiative and work autonomously!
- Strong communication skills – verbal and written
- Must be collaborative, organized, detailed and resourceful
- Must be able to work in a fast paced, dynamic startup environment with competing priorities
- Able to change direction and adapt to change easily 
- Strong work ethic is essential
- A visionary who is passionate about growing and building a company
- Legally authorization to work in the US

Preferred Technology Skills

- Zoom
- Slack
- Envoy
- Expensify or other expense report tool
- Strong MSFT software
- DocuSign
- DropBox or Box

Benefits

- Competitive pay rate commensurate with experience
- Health, dental and vision insurance (for full-time employee)
- 401k Savings Plan
- Accrued vacation and sick time pay (for full-time employee)

Linear Labs is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Linear Labs is launching the most important technological development in electric motors since its advent 100 years ago. With 45% of the world’s electricity passing through an electric motor, Linear Labs is ushering in the next generation of motor electrification that is globally transformative. We are looking for the right people with the expertise, agility, and zeal to make it happen. You are solutions oriented, a problem solver both autonomously and in a team environment. Quality, reliability, integrity, and striving for excellence are in your character.

Come BUILD with us!

Description

At Linear Labs Inc, our values define us: BUILD = Bold United Innovators Leading Diversity!

We are searching for an Administrative Assistant/Receptionist to join our team @ Linear Labs Inc in Fort Worth TX! We are seeking a sophisticated and talented professional who can thrive in the dynamic environment of a start-up.

The Administrative Assistant/Receptionist will report to the Director of Talent and is responsible for a variety of tasks and assigned duties to keep our facility front office running smoothly. This is not a remote opportunity; the person selected for the opportunity, will need to work onsite Monday-Friday.

What You'll Do

- Ability to work onsite @ our facility in North Fort Worth (Fossil Creek area) Monday-Friday.
- Answer phone calls, assist callers, transfer calls, and take messages. Low volume of calls.
- Greet visitors, vendors, and candidates entering the facility; accept and sign for deliveries.
- Complete morning and afternoon checklist consisting of light cleaning (clean door) to general front office tasks.
- Provide administrative support to ensure efficient operation of the office.
- Maintain supply inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies. Point of contact, internal and external, for all supplies (office, cleaning, and kitchen supplies).
- Create and submit purchase orders (PO’s) for needed supplies, lunches, and other items.
- Manage and maintain various system and business platforms.
- Ensure operation of equipment by completing preventive maintenance requirements, call for repairs, maintain equipment inventories and evaluate new equipment and techniques (Printers, copiers, small kitchen equipment).
- Manage weekly Friday lunch for staff. Order lunch, set up for lunch, clean-up after lunch.
- Assist with onboarding new hires by creating access badge and desk set-up.
- Assist with creating and editing documents such as staff memos, reports, and correspondence.
- Schedule meetings and appointments as requested.
- Assist with setting up monthly Townhall meetings.
- Maintain filing systems, both electronic and physical.
- Uphold a strict level of confidentiality.
- Special projects and other duties as assigned by management.

What You'll Bring

- College degree highly preferred (or in the process of obtaining degree) but not required. High school diploma required
- 2+ years’ experience working in an office environment
- Strong technical skills required including experience in Google Suite and MS Office.
- Must be tech savvy and be able to quickly learn systems to manage and troubleshoot as necessary.
- Develop and sustain a level of professionalism among staff and clientele
- Demonstrated experience handling confidential information – must be a Gatekeeper
- Must be able to “lean-in”, take initiative and work autonomously!
- Strong communication skills – verbal and written
- Must be collaborative, organized, detailed and resourceful
- Must be able to work in a fast paced, dynamic startup environment with competing priorities
- Able to change direction and adapt to change easily 
- Strong work ethic is essential
- A visionary who is passionate about growing and building a company
- Legally authorization to work in the US

Preferred Technology Skills

- Zoom
- Slack
- Envoy
- Expensify or other expense report tool
- Strong MSFT software
- DocuSign
- DropBox or Box

Benefits

- Competitive pay rate commensurate with experience
- Health, dental and vision insurance (for full-time employee)
- 401k Savings Plan
- Accrued vacation and sick time pay (for full-time employee)

Linear Labs is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Linear Labs is launching the most important technological development in electric motors since its advent 100 years ago. With 45% of the world’s electricity passing through an electric motor, Linear Labs is ushering in the next generation of motor electrification that is globally transformative. We are looking for the right people with the expertise, agility, and zeal to make it happen. You are solutions oriented, a problem solver both autonomously and in a team environment. Quality, reliability, integrity, and striving for excellence are in your character.

Come BUILD with us!

Responsibilities

Requirements

Offer

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Linear Labs
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